When first beginning a career in the film and television industries, becoming a production coordinator can be an extremely helpful starting point. Production coordinators play a crucial role behind the scenes of productions, and they frequently have a wide variety of administrative obligations that help to make it possible for leading entertainment projects to be created. Finding out about the typical responsibilities, requirements, and pay of production coordinators can provide useful insights into determining whether or not the job is right for you if you are looking to pursue a career in the field of television or film production. This article describes the function of production coordinators, such as what they do on the job, what skills you might be using as one, and how you can become one. After that, the average salary for this role is discussed.
What Exactly is the Role of the Production Coordinator?
A participant of the production team of a movie or television show who is responsible for providing logistical support to the creative aspects of production is called a production coordinator. Behind the scenes, production coordinators are responsible for a wide variety of management, administrative, and clerical tasks that are typically related to the creation of a movie or television show. In the role of production coordinator, one may be required to perform both manual labor, such as the having to move equipment and the setting up of lights, and administrative work, such as the management of schedules and the payment of invoices.
What Exactly Does It Mean to Be a Production Coordinator?
The work of a production coordinator typically begins well in advance of the start of filming. They are initially tasked with preparing a location and putting in place the auxiliary components that are required for production. Following the conclusion of filming, the production coordinator is responsible for helping to wrap up production by returning equipment and settling accounts with suppliers. During filming, production coordinators are responsible for a variety of tasks, including the following:
- Organizing and managing operations at the production office.
- Assistants in charge of supervising the production.
- Managing all aspects of communication, including telephones and electronic mail.
- Taking care of schedules, including the dissemination of daily and weekly itineraries and the transmission of any necessary updates.
- Providing the crew with information regarding the schedule.
- Bringing together the various transportation requirements.
- Handling equipment rentals.
- Managing locations.
- Taking care of the food requirements of the cast, crew, and other participants in the production.
A positive outlook, a variation of soft skills, and the ability to lead are all beneficial qualities for a production coordinator to possess. The following are some skills that a production coordinator should have to be successful:
To effectively manage the numerous and varied logistical requirements of a film or television production, production coordinators ought to possess a high level of organizational skills. They have many different schedules, both short-term and long-term, which helps film productions stay on schedule. They are in charge of all of the particulars of the location, such as the setup, the vendors, the staffing, and the breakdown.
Communication between the production coordinators and the other members of the production staff and crew are maintained consistently. To make decisions regarding the logistics, they must effectively communicate their needs regarding the set and the staff. Written correspondence is also essential because they frequently oversee the production’s communications, which includes completing paperwork related to the production, responding to emails, and passing along messages to production staff.
Production coordinators are in charge of supervising various members of the production staff, most notably production assistants. The role of production coordinator requires the individual to be able to effectively guide production assistants while also being able to delegate responsibilities to them. A production coordinator can carry out their responsibilities more effectively and efficiently if they effectively manage production assistants and delegate responsibility.
It is expected of a production coordinator to be capable of handling several duties at once. This is because a production coordinator is responsible for managing a wide variety of obligations within a condensed time frame. They may need to be employing assistants while they are still getting details about the location, and they might need to be rewriting the next day’s timetable while the schedule for the current day has not yet come to an end. The film industry is a fast-paced field; therefore, a production coordinator who is adaptable and capable of juggling multiple responsibilities simultaneously has a greater likelihood of succeeding.
Management of Relationships With Suppliers
Production coordinators are responsible for a wide variety of contracted tasks, such as the rental of equipment, the delivery of food, and the arrangement of flight bookings. The production coordinator makes use of individual suppliers and contractors for the completion of tasks of this nature. Some production coordinators are responsible for handling contracts with various vendors, which includes vetting the services, planning the delivery, and coordinating payment.
The production schedule is managed by the production coordinators, particularly in instances where problems arise that require a solution. They might have to make adjustments to account for sick days, inclement weather, problems with costumes or settings, or alterations to the script. The ability to solve issues can assist a production coordinator in revising the daily schedule and ensuring that a film or television production runs without a hitch.
The Steps That Must Be Taken to Become a Production Coordinator
If you want to become a production coordinator, you should follow these four steps:
Obtain a Degree From an Accredited University
Obtaining a college degree can be a strategic move that will help you progress to your preferred career in film in a shorter amount of time. If you are interested in starting a career in the film industry, this information is for you. Even though having an education in the film or television industry is not technically required for the position, the production company may still prefer that you have it. To be more specific, if you possess a bachelor’s degree in film, communication systems, or marketing, you can demonstrate that you have a basic understanding that is beneficial to production, and you won’t need as much training on the job.
Look for Training Opportunities on the Job
It is essential to obtain expertise in the field, and internship programs provide a chance to gain that expertise. There are times when educational institutions such as universities and colleges have specialized internship programs or relationships with production houses, which connect students to available internship positions. Before you graduate from college, you have the opportunity to evaluate a field of work and gain experience in that field through participation in an internship. If you learn on the job, it will put you in the kinds of predicaments that call for prompt problem solving are the ones that will get you noticed, and they might even help you get promoted to a higher position if one of those higher positions opens up, as stated by YLO Productions, a production company in Cape Town, in a recent article.
Investigate Entry-level Positions
Seek employment in the film industry at an entry-level after you have completed your degree. You can advance in your film career by working in positions such as these because they can provide you with valuable knowledge and fresh skills. A production runner is responsible for running errands and completing tasks as they become necessary.
The position offers not only the opportunity to gain experience but also to network because they frequently assist senior figures in the film. A production assistant is a staff member who works under the supervision of the production coordinator. It is common for them to be responsible for managing communication within the production office, relocating equipment, and providing assistance to the production coordinator.
Get Involved in Networking
Developing a strong network of connections within the industry can open doors for you to opportunities for upcoming productions. For instance, if you were working as a runner and you volunteered additional time to assist the production coordinator, they might remember you for their next production and ask you to work as one of their assistants. It is possible to open doors to new opportunities by participating in internships, going to events, or taking on roles that require less experience in the workforce.